The affairs of the KZNNA shall be governed by an AGM held at least once annually but the management of the KZNNA shall be delegated to the Management Committee. The Management Committee shall consist of the officers duly elected by the individual members in good standing. The Committee shall have power to appoint, pay and dismiss salaried officers as it may deem necessary for the efficient and business-like management of the KZNNA and take such steps as it may think necessary or expedient to carry out the functions of the KZNNA in accordance with this constitution.The Officers shall be a Chairman, Vice Chairman, Secretary, Treasurer and 2 (two) others. The Committee may appoint from its own members or co-opt any other additional officer or officers deemed necessary and define their duties. Such co-opted additional officers shall have no vote. The Committee may also co-opt persons to serve on any sub-committees that it may define.The Secretary must record, in a register, the involvement of National Officers in any naturist organization in which they are a member of/or hold a position of responsibility, together with their involvement in any business related to naturism. Such officers must keep the Secretary informed, in writing, of such involvement and of any such additional or new involvement. Examination of the register shall be confined to paid-up KZNNA Members.
A Management Committee will manage the organisation. The Management Committee will be made up of not less than 5 (five) members. They are the office bearers of the organisation.
Office bearers will serve for 2 (two) years, but they can stand for re-election for another term in office after that. Depending on what kind of services they give to the organisation, they can stand for re-election into office again and again. This is so long as their services are needed and they are ready to give their services.
Election of officers will be done at the AGM of the KZNNA.The Management Committee shall be empowered to fill any vacancy that may occur subject to ratification at the next AGM.If the 2 (two) year period of office of any officer is not completed for any reason the officer elected or appointed to fill the vacancy shall do so for the remainder of the 2 (two) year period for that office.Nominations for election should be submitted in writing by members of the KZNNA within 30 (thirty) days of notification of an AGM and must bear the signature of the person proposed signifying her/his acceptance of nomination. The nomination must be supported by the signature of 1 (one) paid up KZNNA member other than the nominee verifying that the nominee is a practicing naturist committed to advancing the cause of naturism in South Africa.Nominees must also meet the following eligibility criteria:
Be a paid up Member of the KZNNA for 12 consecutive months,
Give a written undertaking that they have an exemplary naturist record,
Make a personal declaration to be minuted and published in the KZNNA newsletter as follows:
A brief account of their private, business, and social lives and specifying any involvement with other naturist or allied organizations.
Nominations for office together with personal declarations will be published in the newsletter directly prior to the date of the next AGM.Officers will be elected by a simple majority of votes cast and the results announced at the AGM. Officers elected will normally take office at the conclusion of the AGM.The duties of all Committee Members are listed in the appendix to the constitution;
If a member of the Management Committee does not attend 3 (three) Management Committee meetings in a row, without having applied for and obtaining leave of absence from the Management Committee, then the Management Committee will find a new member to take that person’s place.
The Management Committee will meet at least once a month. More than half of members need to be at the meeting to make decisions that are allowed to be carried forward. This constitutes a quorum.
Minutes will be taken at every meeting to record the Management Committee’s decisions. The minutes of each meeting will be given to Management Committee Members at least 2 (two) weeks before the next meeting. The minutes shall be confirmed as a true record of proceedings, by the next meeting of the Management Committee, and shall thereafter be signed by the Chairperson.
The organisation has the right to form sub-committees. The decisions that sub- committees take must be given to the Management Committee. The Management Committee must decide whether to agree to them or not at its next meeting. This meeting should take place soon after the sub-committee’s meeting. By agreeing to decisions the Management Committee ratifies them.
The Management Committee shall have the power to appoint paid employees, as it may deem necessary for the efficient management of the KZNNA. The Management Committee shall determine the salaries or wages, hours, holidays and other conditions of service of such employees and shall have power to dismiss any of them in appropriate circumstances. Paid staff will be under the control of the Management Committee, but directed in their day to day duties by the Chairman. The Chairman will at all times communicate decisions affecting paid employees to them. Paid staff shall not be eligible for election to any office and shall not be able to exercise a vote at any meeting other than that of a bona fide paid up member of the KZNNA.
The Management Committee shall have the power by resolution passed at a Management Committee meeting to suspend from office any elected officer considered by a majority of the members present to have failed to perform his duty with efficiency and diligence or not directed himself towards fulfilling the stated functions of the KZNNA and has not acted in the spirit of those duties.At least 14 (fourteen) days’ notice of any motion to pass a resolution concerning the suspension of any elected officer must be given to all officers of the KZNNA and the officer in respect of which such motion is intended to be passed must be given the opportunity to attend and make representation to the Committee.Such suspension shall continue until a recommendation for removal from office is considered at the next AGM. The officer shall have the right to be heard at that meeting.
All members of the organisation have to abide by decisions that are taken by the Management Committee.