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10. Meetings and Procedures of the Management Committee

  1. The Management Committee must hold at least 2 (two) ordinary meetings each year.
  2. The Chairperson, or two members of the committee, can call a special meeting if they want, but they must let the other Management Committee Members know the date of the proposed meeting not less than 21 (twenty one) days before it is due to take place. They must also tell the other members of theCommittee which issues will be discussed at the meeting. If, however, one of the matters to be discussed is to appoint a new Management Committee Member, then those calling the meeting must give the other Committee Members not less than 30 (thirty) days’ notice;
  3. The Chairperson shall act as the Chairperson of the Management Committee. If the Chairperson does not attend a meeting, then members of the Committee who are present choose which one of them will chair that meeting. This must be done before the meeting starts.
  4. There shall be a quorum whenever such a meeting is held.
  5. When necessary, the Management Committee will vote on issues. If the votes are equal on an issue, then the Chairperson has either a second or a deciding vote.
  6. Minutes of all meetings must be kept safely and always be on hand for Members to consult.
  7. If the Management Committee thinks it is necessary, then it can decide to set up one or more sub-committees. It may decide to do this to get some work done quickly, or it may want a sub-committee to do an inquiry, for example. There must be at least 3 (three) people on a sub-committee. The sub-committee must report back to the Management Committee on its activities. It should do this regularly.